Coddan will examine your application and supporting documents to make sure that they comply with UK law before completing and submitting the relevant forms.
The government fees for branch registration are included in the price of this package. Once all of the forms are submitted, the registration of your UK branch will take 3 to 4 weeks.
Upon registration of your UK branch, we will send you a laminated copy of the Certificate of Registration.
Our service includes the following:
Providing advice and assistance with completing and submitting all forms and supporting documents necessary to make the application to register the branch.
Carrying out a name availability check of the Companies Index.
Obtaining the certificate of registration of the branch.
Providing information on the company's statutory obligations after registration.
The government fee for registration of the place of business also is included in the price of this package.
We can also assist with obtaining certified translations of constitutional documents that are not in English (for an additional fee).
Establish Place of Business
£ 250.00
A place of business is a place where there is a physical or visible indication that the overseas company may be contacted there or a place from which the overseas company habitually conducts its business even if there is no physical sign of the company's connection with it.
Our service includes the following:
Providing advice and assistance with completing and submitting all forms and supporting documents necessary to make the application to register the place of business.
Carrying out a name availability check of the Companies House.
Obtaining the certificate of registration of the place of business.
Providing information on the company's statutory obligations after registration.
The government fee for registration of the place of business also is included in the price of this package.
We can also assist with obtaining certified translations of constitutional documents that are not in English (for an additional fee).
Establish a Branch or a Place of Business
Every overseas company that establishes a place of business or a branch in Great Britain (otherwise than through a UK-registered subsidiary company) is under a legal obligation to register that place of business with the Registrar of Companies.
A branch is a part of an overseas limited company organised to conduct business through local representatives in Great Britain rather than referring it abroad.
A place of business is a place where there is a physical or visible indication that the overseas company may be contacted there or a place from which the overseas company habitually conducts its business even if there is no physical sign of the company\\'s connection with it.
No registration is required unless there is a physical place in Great Britain from which the overseas company carries on business.
Nor are overseas entities that are not companies (for example, partnerships, limited partnerships, unincorporated bodies or government agencies) required to register if they establish a place of business here.
ESTABLISHING A BRANCH OR PLACE OF BUSINESS IN ENGLAND, SCOTLAND AND WALES: SETTING UP A NEW BRANCH IN THE UNITED KINGDOM
Many organisations want to expand into the UK but for many reasons may not want to establish an incorporated entity in the UK. Instead they may wish to register a branch or place of business as an oversea company. Some companies receive tax breaks and government development grants by continuing to be incorporated in their home country while they attempt to establish a UK operation.
The fact that a foriegn company is carrying on business in Great Britain does not automatically mean that the company has to register with Companies House. However, the Companies Act 1985 requires every oversea company which establishes some type of place of business in Great Britain to deliver certain documents to Companies House. To this end, a "place of business" is a premises where there is a physical or visible indication that the company may be contacted there. An oversea company also has to register if it habitually conducts business from a particular location in Great Britain even if there is no physical sign of the company's connection with it. We have a wealth of experience in both forming and structuring branches and can advise you on whether this type of vehicle is suitable for your needs.
Starting a new company is not particularly difficult, although two legal documents, the Articles and Memorandum of Association (the company's constitution), will need to be prepared and copies submitted with the application to the Registrar of Companies at Companies House. Many small businesses choose to use the services of a formations agent to undertake all of these formalities on their behalf. Whether you are setting up a business, start your own business or continuing to grow a company, we can help.
Our Service
Many organisations want to expand into the UK but for many reasons may not want to establish an incorporated entity in the UK. Instead they may wish to to register a branch or place of business as an oversea company. Some companies receive tax breaks and government development grants by continuing to be incorporated in their home country while they attempt to to establish a UK operation. The fact that a foreign company is carrying on business in Great Britain does not automatically mean that the company has to register with Companies House. However, the Companies Act 1985 requires every oversea company which establishes some type of place of business in Great Britain to deliver certain documents to Companies House. To this end, a place of business is a premise where there is a physical or visible indication that the company may be contacted there. An oversea company also has to register if it habitually conducts business from a particular location in Great Britain even if there is no physical sign of the company's connection with it.
Live Help: Live Help is a real time "chat" feature which enables you to interact with a customer service representative without a phone call. Get answers to your questions while using our website. Clicking the "Live Help" button will start an on-line session with one of our representatives. Live Help is currently available during normal business hours. Outside of the above opening hours, our business center will be closed. When you click on the button, you will see an e-mail form that will allow you to send us a mail with your questions. Live Help is free! There are no hidden fees. We offer the service as a courtesy to our website visitors.
Dear visitors, while having a chat session with a customer, we are frequently requested to give a piece of advice on tax planning or business structuring. We would like to inform you that it is against our principles to provide online advice pertaining to these issues. The points that may be covered during a session include service description, package or service price, navigation at our website, ways of making an order, methods of payment etc. Yet, if you wish us to provide you with advice on tax or business structuring, you should be aware that this service is chargeable.
We accept phone orders during normal business hours. Credit cards are the preferred method of payment; we accept VISA, MasterCard and Delta. We can accept payment in UK Pounds Sterling, US Dollars, Euros, Australian Dollars and Canadian Dollars. If you call and receive voicemail, just leave your name and number, as clearly and as possible, and we will call you back as soon as possible.
Monday - Friday: 9:30am to 17:30pm Saturday: (offices are closed) Sunday: (offices are closed) Holidays: (offices are closed on all recognized UK holidays).
Money and Payment Policy: Coddan accepts all major currencies. We accept Visa, Visa Electron, Visa Purchasing, JCB, MasterCard, Solo, Switch and Delta. We do NOT charge "surcharges" for credit card transactions. If you do not feel comfortable transmitting your credit card number and other information on the Internet, we suggest you place an order online, choose "Credit Card via Phone" as the payment method, and then phone in to give us your credit card number over the phone. We will charge your credit card manually. Pre-payment with cashier's check or money order is accepted. We accept wire-transfer from anywhere. After you place your order, details about the wire-transfer process will be e-mailed to you on the second e-mail notification. If you missed that e-mail, please call our toll-free number that is given on the order confirmation.
If you have any questions about the companies or partnerships incorporation then please E-Mail or call us: 033 0808-0089 or +44 (0) 207.935.5171, fax: +44 207.504.3531.
OVERSEA COMPANIES IN GREAT BRITAIN. INTRODUCTION
Many organisations want to expand into the UK but for many reasons may not want to establish an incorporated entity in the UK. The UK has an open, transparent and business-friendly system to encourage the formation of new businesses. There are more than 2 million registered companies in the UK, with over 330,000 new registrations each year. No permission is required to establish a business presence in the UK, although there are regulations on the use of business names and certain business sectors which may require licences or authorisation (such as finance, defence and oil exploration).
The majority of foreign investors will establish a UK registered company when setting up in the UK. There are four different types of UK registered company:
Private company limited by shares ("Ltd") - the members' liability is limited to the amount unpaid on shares they hold.
Private company limited by guarantee - the members' liability is limited to the amount they have agreed to contribute to the company's assets if it is wound up.
Private unlimited company - there is no limit to the members' liability.
Public company limited by shares ("Plc") - the company's shares are offered for sale to the general public through a stock exchange and the members' liability is limited to the amount unpaid on shares held by them.
The vast majority of foreign businesses are established as a company limited by shares, either as a private limited company or as a public limited company. Most foreign companies set up a private limited company that is a subsidiary of the overseas company. Instead of registering a UK company, foreign businesses can establish a presence in the UK through the following:
A branch
A place of business
A partnership
A limited partnership
A limited liability partnership
A joint venture
A European public limited company (SE)
Instead they may wish to register a branch or place of business as an oversea company. Some companies receive tax breaks and government development grants by continuing to be incorporated in their home country while they attempt to establish a UK operation. The fact that a foreign company is carrying on business in Great Britain does not automatically mean that the company has to register with Companies House.
However, the Companies Act 1985 requires every oversea company which establishes some type of place of business in Great Britain to deliver certain documents to Companies House. To this end, a "place of business" is a premise where there is a physical or visible indication that the company may be contacted there. An oversea company also has to register if it habitually conducts business from a particular location in Great Britain even if there is no physical sign of the company's connection with it.
It has long been a requirement that "oversea companies" establishing a "place of business in Great Britain" have to comply with certain registration requirements at the companies' registry either in England and Wales or in Scotland. Since 1993, there has been a separate set of provisions which apply where an oversea company opens a "branch" in Great Britain (i.e. England and Wales and Scotland).
Establishing a Branch in England from only £150.00! All Inclusive UK Branch Registration Service! Coddan's new service is designed to let you establish a UK branch of your overseas company. By completing our online branch registration form, you can effortlessly initiate the process which will see your new UK branch registered in as little as 3 to 4 weeks. As part of this package, we are offering free advice on the naming of your branch and a free name availability service. Upon formation of your branch, you will receive a laminated copy of the Certificate of Registration.
In order to determine, therefore, which set of regulations apply to a foreign company setting up business in Great Britain, it is now necessary to consider whether the company has opened a branch, or established a place of business. (Note that where a foreign company has created a presence in some way which is neither a branch nor a place of business, no registration requirements will apply).
This section sets out to explain the distinction between a branch and place of business and to provide an outline of the registration and related requirements for all oversea companies that establish such place of business or branch in Great Britain. However, this is only an outline guide, and further legal advice should be sought where necessary.
NB: In March 1998 the Department of Trade and Industry launched a review of the framework of company law with a view to developing a simple, modern and cost effective infrastructure for carrying out business activity. An independent steering group was formed to oversee the management of the review and, following an extensive process of consultation, presented its final report on 26 July 2001.
The proposals cover a whole raft of areas, including company reporting and audit, directors' duties, obligations on small and private companies, and institutional arrangements. One of the recommendations made is for the law on oversea companies to be simplified, in particular replacing the two overlapping regimes with a single set of procedures and updating disclosure requirements. The first White Paper which the government has produced as a result of this process endorses the recommendations with respect to oversea companies, although no date has yet been set for legislation to be passed.
WHAT IS A BRANCH?
A branch is a part of a company that is organised so as to conduct business on behalf of a company as opposed to carrying on business which is merely ancillary or incidental to the company's business as a whole. In other words a person will be able to deal direct with a branch of the foreign company in Great Britain rather than with that company in its country of incorporation. Other types of commercial enterprises (for instance partnerships and unincorporated bodies (cannot register in Great Britain as a branch). You May Use This Link to Apply for a Branch Registration in the UK:Branch Registration Application Form
WHAT IS A PLACE OF BUSINESS?
A place of business is premises where there is a physical or visible indication that the company may be contacted there, or a particular location where the company habitually conducts business from, even if there is no physical sign of the company's connection with it. However, as the business carried on at that place is only ancillary or incidental to the company's business as a whole, it does not amount to a branch.
Such activities might include internal computer processing, warehousing or simply a representative office. Note that where there is no physical location in Great Britain, registration is not required. For example, an independent agent who conducts business on behalf of the company is not a place of business of an oversea company. Neither is an occasional location such as a hotel where a director may conduct business during periodic visits to this country. You May Use This Link to Apply for Establish a Place of Business:Establish a Place of Business in the UK
BACKGROUND
Oversea companies which establish a business in Great Britain without incorporating it as a GB company are currently required to register specified company information at Companies House (e.g. details of the company constitution, directors, addresses etc). These registration requirements are designed to provide protection for third parties in Great Britain who have dealings with the business (and hence with the oversea company). For example, creditors and others are able to access information about the company, including its accounts.
The current law is very complex. There are two systems of registration: one based on the requirements of an EC Directive on oversea companies (the 11th Company Law Directive); and an older pre-existing system that had developed separately in Great Britain. The proposal is to introduce a new single system based on the EC Directive and thus to achieve significant simplification of the registration requirements.
The complexity of the current rules makes compliance more difficult, because there is a risk that oversea companies will be unsure which of the two existing regimes they should follow. Increasing the clarity and accessibility of the rules can therefore help raise compliance. It will also enable Companies House and other Government bodies to publicise more effectively the rules which should be followed.
SCALE AND EFFECT
Many oversea companies seeking opportunities in Great Britain set up a GB company and are covered by UK company law in the normal way. However, sometimes an oversea company may choose to establish a business in Great Britain without forming a new company. There are currently around 7,400 registered oversea companies which have chosen this course.
OPTIONS
Three options have been identified for regulating oversea companies which establish a place of business in Great Britain without incorporating it as a GB company:
Option 1: To introduce a single "branch" registration regime based on the existing concept of "branches" and the registration requirements set out in the 11th Company Law Directive. ("Branch" implies a more significant presence than a mere place of business).
Option 2: To introduce a single "place of business" registration regime based on the existing concept of "place of business" and the registration requirements set out in the 11* Company Law Directive. (A "place of business" means a specified or identifiable place at which the company carries on business which has more than a fleeting character; where there is some visible sign or physical indication that the company has a connection with particular premises. Thus "place of business" encompasses both a branch and a presence less substantial than a branch).
Option 3: To maintain the current dual registration regime: one for "branches" (which implements the 11th Company Law Directive); and one for "places of business" which are not branches. The registration requirements are similar, but not identical under the two regimes, and due to the Directive, slightly more information needs to be provided by those oversea companies subject to the "branch" regime.
BENEFITS OR RISKS OF EACH OPTION
Option 1: Introducing a single regime based on the existing concept of "branches" would simplify the registration system and be compatible with the Directive. A single registration regime would remove the need for oversea companies to face complex questions on initial registration and subsequently as to whether their activities here amount to those of a branch or a place of business.
It would also remove the need for the current complex transitional provisions which enable oversea companies to transfer from one regime to the other. Under this option, only those companies establishing businesses considered to be "branches" would be required to register. This would reduce the scope of oversea companies required to register information at Companies House - thus only the more substantial presence of a "branch" would have to be registered. This would reduce the information available to third parties, including the Inland Revenue.
Option 2: Introducing a single regime based on the existing concept of "place of business" and the registration requirements set out in the Directive would simplify the regime and be compatible with the Directive. The other benefits stated in paragraph 8 apply equally to this option. There is already a major body of British case law on what constitutes an established place of business and it is clear that the concept of established place of business encompasses branches.
This option would therefore simplify the system, without reducing the information which is publicly available, as outlined under Option 1. It would increase slightly the filing requirements for those oversea companies which would currently fall within the "place of business" rather than the "branch" regime.
Option 2: Maintaining the current dual registration regimes would not meet the objective of simplifying the rules. Oversea companies would continue to face complex questions on initial registration and subsequently, and the rules themselves would be more complex. Transitional provisions would also continue to be needed to enable oversea companies to transfer from one regime to the other.
PREFERRED OPTION
Only Option 2 meets the objective of reforming the law in a simple and effective way compatible with EC requirements, whilst preserving the amount of information published at Companies House about oversea companies which have established a place of business here. It is thus the preferred choice.
ASSESSING THE COSTS
The Department sent questionnaires to a number of oversea companies currently registered under the "place of business" regime to try and identify information about the costs and benefits of the proposals. Unfortunately no information could be provided. However, it should be noted that these proposals will largely affect oversea companies which, in future, establish a business in Great Britain.
Oversea companies with a GB branch already registered will be unaffected by the proposals while those currently subject to the "place of business" regime will be required to disclose minor additional information to Companies House. However, for the first time they will be able to file the accounts which their home state requires them to prepare and publish, instead of an additional set of accounts as required at present. For these oversea companies there will therefore be a year on year saving from not having to prepare an additional set of accounts.
BRANCH REGISTRATION, FILING AND DISCLOSURE
Initial Registration: If an oversea company opens a branch in Great Britain then it is required to register its branch with the Registrar of Companies (either the Registrar of Companies for England and Wales, or the Registrar of Companies for Scotland, depending on the location of the branch (the "Registrar")). Within one month of having opened a branch in a part of Great Britain, an oversea company must deliver the following to the Registrar: a completed form BR1 (containing much detail about the company and its officers; a certified copy (of the company's constitutional documents (e.g. bylaws, charter, statute, operating agreement); a copy of the latest set of audited accounts required to be published by parent law; and the current registration fee).
Filing Requirements with Respect to Alterations: Any changes to the original information filed need to be notified to the Registrar within 21 days of such change, on the following forms: Form BR2 - Changes to the constitutional documents of an oversea company. Form BR3 - Changes to the company details, including the head office address, the parent law, the place of registration, and the issued share capital of the company. Form BR4 - Changes of director or secretary or of their particulars. Form BR5 -Change in details of the branch, including address and the nature of the business.
Form BRG - Change of person authorised to accept process of service or to represent the company in the business of the branch, or of their particulars. Form BR7 - Change of branch against which the constitutional documents and accounts of the company are registered. Form 225 - Change of accounting reference date of a company subject to filing accounts under section 700 of the Companies Act 1985.
Notification of Insolvency: If an oversea company with a branch in Great Britain is being wound up outside Great Britain it must tell the Registrar of Companies. The type of winding up taking place will determine which form is required.
Accounting Requirements: Branches of oversea companies whose parent law requires the publication of accounts which have been audited must deliver a copy of those accounts (together with a certified translation if necessary) within three months of public disclosure. This applies to all companies from European Economic Area (EEA) Member States even where a company is categorised as "small" and allowed to deliver modified accounts, even to the extent of them being unaudited.
All branches of oversea companies whose parent law does not require the publication of audited accounts must within 13 months of a company's accounting reference date (the date in each year to which the accounts are to be made up), deliver accounts to Companies House that comply with section 700 of the Companies Act 1985 (as amended by Statutory Instrument 1990 No. 440).
Such accounts are known as "Section 700 Accounts" and must relate to the company and not solely to the branch. Where the accounting period is the oversea company's first and is a period longer than 12 months the Section 700 Accounts musts be filed within 13 months of the first anniversary of the date of establishing a branch in Great Britain. Section 700 Accounts consist of, as a minimum, a balance sheet and profit and loss account, with a minimum of notes. No directors' or auditors' report is required, neither are details of directors' emoluments or pension contributions. A filing fee is payable on filing each set of accounts.
Credit and Financial Institutions: There are special rules governing the filing requirements for branches of credit or financial institutions. However, in practice, the requirements are similar to those for oversea companies, and only in some very rare cases will company accounting disclosure requirements be different.
PLACE OF BUSINESS REGISTRATION, FILING AND DISCLOSURE. REGISTRATION REQUIREMENTS
Registration: Within one month of establishing a place of business in Great Britain, the following must be delivered to the Registrar: completed form 691 (containing much detail about the company and its officers); a certified copy (of the company's constitutional documents (e.g. charter, statute, operating agreement)); and the current registration fee.
Filing Requirements with Respect to Alterations: Form 692 (1) (a) - Changes to the constitutional documents of an oversea company. Form 692 (1) (b) - Changes of the directors or secretary, or of their particulars. Form 692(1) (c) - Changes of the person authorised to accept service of process on behalf of the oversea company, or of their particulars. Form 692 (2) - Change of corporate name of an oversea company. Form 225 - Change of the accounting reference date of an oversea company.
Isle of Man and Channel Island Companies: Such companies that establish a place of business in Great Britain also need to file an annual return with the Registrar.
PROVISIONS AFFECTING OVERSEA COMPANIES GENERALLY
The Name of the Company: The company must initially be registered in its corporate name, but thereafter it becomes subject to the same restrictions on company names as British companies. Briefly this means that a name is unacceptable if it is the "same as" a name already on the register or contains certain sensitive words or expressions which cannot be justified.
If a company name is unacceptable, the Secretary of State will order the company to adopt an acceptable business name for use in Great Britain. The order will specify a period during which the company must register the change of name. The company will be unable to conduct business in Great Britain in its corporate name once the period stated in the notice has expired.
What are Certified Copies of Documents? Constitutional documents and accounts must be in their original language but documents not in English must be accompanied by a certified translation into English. The certification of the constitution must be made in the country of incorporation. Details of the methods of certifications are given in the notes to the relevant forms.
What About Charges? Briefly the requirements are that all oversea companies which have registered a branch or a place of business which create a mortgage or charge in Great Britain must register the charge at Companies House. To register a charge the appropriate form must be sent to the Registrar of Companies within 21 days of the creation date of the charge. In addition, an oversea company is required to keep at its branch or principal place of business in England and Wales and/or (as the case may be) Scotland, a register of charges. The register, and copies of the charges, are open to public inspection.
NB: charges must also be presented for registration for an oversea company that has not registered a branch or place of business in Great Britain as such charges are subject to the "Slavenburg" ruling. Although the Registrar is unlikely to register the charge without prior registration b the oversea company either as a branch or a place of business, delivery of the particulars does prevent the charge being rendered void against any creditor.
Publicity: The oversea company must exhibit conspicuously at every place where it establishes a place of business, and on all billheads and letter paper, and in all its notices and other official publications, its name, the country in which it is incorporated and, where the liability of its members is limited, that fact. If the oversea company chooses to give details of any director on letterheads or stationery, it must give the same details of all the directors.
If it operates under a name other than its full corporate name, in order to enable those dealing with such business to know the identity of the owning oversea company, the actual corporate name of the oversea company and its business or other address in Great Britain at which documents may be served, must be displayed at its premises and on business stationery and this information must also be supplied on request to any customer or supplier.
As in the case of registration of the corporate name, the approval of the Secretary of State is required if a business name contains certain words or expressions which are set out in regulations approved by parliament or if the name gives the impression that the business is connected with H.M. Government or a local authority.
In addition to such general publicity requirements, a branch must state the following particulars on all letter paper and order forms used in carrying on the business of the branch: Place of registration; Registered number. If the company is not from an EU member state but is registered in its country of incorporation: the identity of the registry in which the company is registered in its country of incorporation; its registered number in its country of incorporation; If the company is from a non-EU member state: the legal form of the company; the location of its head office; and if applicable, the fact that it has been wound up.
What if the Activities in Great Britain Increase or Decrease? If the activities of a limited company that registers a place of business change to the extent that it now qualifies as a branch, it must register as such by delivering a completed Form BR1 to the Registrar with the registration fee. In such cases, if the information previously filed with the Registrar is up to date, copies of the constitutional documents and directors' details are not required.
Similarly, if a branch of an oversea company changes to the extent that it only qualifies as a place of business then it must re-register as such by delivering a completed Form 691 together with the registration fee. If the information previously filed with the Registrar is up to date, copies of the constitutional documents and directors' details are not required.
On conversion of a branch to a place of business, any establishment in another part of the United Kingdom, for example, Northern Ireland, included under the original branch registration must be registered as a place of business.
A company cannot have both a place of business registration and a branch registration in the UK at the same time. A branch registration will take precedence over a place of business registrations that must be closed.
What if a Company Closes its Activities? If a company closes a place of business or a branch in Great Britain, it must give notice to this effect by delivering a letter signed by an officer or authorized person of the company to the Registrar. All obligations of the company to deliver documents to the Registrar cease from the date of receipt of the notice. If a company closes its only branch in Great Britain then the company record will be closed. If it is not the only branch, but was originally the principal branch, then Form BR7 must be delivered to notify the Registrar of the branch at which the constitutional documents are kept.
NORTHERN IRELAND
Northern Ireland (which is a part of the United Kingdom but not part of Great Britain) has its own companies legislation.
BRANCH NOTES
Is Branch Registration Applicable? For a branch registration, there must be a person who is able to make binding decisions on behalf of the company. If there is no one who can fulfill this role, a place of business registration may be applicable.
Corporate Name: The exact name, as given in the constitutional documents, must be shown. Do not include the legal form unless it is part of the name. For example, do not print "ABC SA" where "SA" is not part of the corporate name - simply print "ABC".
Business Name: If no business name is given, the corporate name will automatically serve as the branch name.
Identity of Register: Give the details of the registry at which the company is registered overseas.
Legal Form: This is the form and means of liability of the company. For example, private company limited by shares, public company limited by shares etc. Simply showing "corporation" is not acceptable.
Part A: The first question must be completed on all applications.
Governing Law: The law under which the company was registered in the country of origin.
Accounting Requirements: Applies to companies that are required to publicly disclose audited accounts in the country of origin. If this does not apply, insert "N/A" in the spaces provided.
Objects of the Company: These are the activities that the company does, for example, marketing, sales, general trading company etc. Entries such as "To make a profit" are not acceptable.
Issued Share Capital & Currency: The total value of the shares issued is required together with the currency.
Issued Constitutional Documents: The constitutional documents must be certified to be true copies of the original documents held at the registry in the country of incorporation. If the original constitutional documents are in a language other than English, a certified translation of the constitutional documents must be supplied.
Translations. Translations: Note 9 of form BR1 would include a Court translator.
Date Branch Opened: This is the date that the branch is recognized as having established itself in Great Britain. A future date is not acceptable.
Business Carried on at Branch: This may not be the same as the corporate objects; for example, a manufacturing company may have a sales outlet in Great Britain. You May Use This Link to Apply for a Branch Registration in the UK:Branch Registration Application Form
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